Key Capabilities
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Paper-to-Digital
Convert physical archives to searchable digital records.
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Advanced Search
Find any record instantly across the entire archive.
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Audit Logging
Complete trail of who accessed what and when.
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Retention Policies
Automated archival and disposition schedules.
Your Central Records Repository
Bóveda RMS is a purpose-built Record Management System designed to serve as your enterprise's central repository for finalized, approved records. Unlike document management systems that handle in-transit drafts and approval workflows, Bóveda focuses on what matters after the signature — the published, authoritative version of record.
Bóveda bridges your physical and digital worlds by converting paper archives into searchable digital records while providing a secure, organized repository for born-digital content. Every record stored is final, approved, and ready for instant retrieval — ensuring compliance, accountability, and operational continuity across your enterprise.
Paper-to-Digital Conversion
Digitize physical paper archives through scanning, OCR, and intelligent indexing — transforming filing cabinets into a searchable digital repository.
Central Records Repository
A single authoritative archive for all finalized, approved records. Only published documents that have completed their approval process are stored here.
Secure Access & Encryption
Repository encryption with role-based access controls ensures that sensitive records are only accessible to authorized personnel.
Instant Retrieval
Full-text search, metadata filters, and classification tags let you find any record in seconds — across millions of archived files.
Why Bóveda?
- Records, Not Drafts:
- Bóveda stores only final, approved, published records — not in-transit documents still awaiting approval. This ensures every record retrieved is the authoritative version.
- Paper-Free Enterprise:
- Eliminate physical filing cabinets by converting paper archives to indexed, searchable digital records.
- Regulatory Compliance:
- Meet strict record-keeping requirements with automated audit trails, retention schedules, and disposition workflows.
- Disaster Recovery:
- Digitized records are safe from physical damage (fire, flood) and easily recoverable from secure backups.